White Papers

WareITis is proud to help our clients by keeping them apprised of current white papers presented in the field of Records and Information Management, particularly with respect to Electronic Records Management Systems (ERMS). The white papers outlined on this page are excerpts or summaries from each paper. Click on the link to download the pdf file or read the paper online. WareITis, LLC neither recommends nor endorses any products, applications or services mentioned or implied in these papers. We only wish to advise our clientele of what we think are unique and/or interesting approaches to common problems in the RIM industry as a whole.

A. Call for Collaboration

Prepared by R.F. Williams and L.J. Ashley from Cohasset Associates as a 2007 Electronic Records Management Survey and co-sponsored by ARMA and AIIM, “This white paper was prepared to facilitate dialogue among stakeholders about much needed operational changes related to electronic records management. The survey research which is the foundation of this white paper assessed certain key components associated with the successful life cycle management of records and the degree to which critically important records management practices are being applied to electronic records.”

The seven conclusions of this paper elaborate on the need for “improvement in life cycle management” “because the job is still not getting done.”

To read more go to WWW.AIIM.ORG and search for this title. The download of this paper is free.

B.	Creating a Records Management Policy that is Right for Your Business: Using Automation to Eradicate Chaos and Facilitate Compliance

Written by Laurel Sanders from Optical Image Technology, Inc., in its summary, this paper states “Records management is a never ending process. It helps to have a clear policy and effective tools that integrate with each other, both within each department that holds records and even across the enterprise. Consider your existing policies before you begin…”

Click here to read more. The download of this paper is free.

C.	Recognize This: Using Intelligent Document Recognition to Automate Enterprise Content Management

Written by A. Gingrande and D. Post and is published by AIIM. “By now, American business has conceded that the myth of the ‘paperless office’ will indeed remain a myth. The main reason: paper has real utility. If it did not, we would not be making and distributing as many copies of each document as we do, and the printing industry would be dying. While it is true that somewhere around 70 percent of all new corporate documents are digitally created, the remaining 30 percent that are distributed and processed as paper documents will stay at that rate and remain a problem for the foreseeable future. Moreover, a large quantity of forms that originate digitally are still printed and distributed as paper documents.”

You must be an AIIM member to download this paper. Click here for more information.

D.	Cultivating High Performance through Information Management

“In March 2007, Accenture asked 162 senior executives a series of detailed questions on the topic of information management. This report analyzes the responses and offers insight from Accenture’s own experiences with our clients.” Prepared by Accenture Information Management Services as an analysis of findings from its 2007 CIO Survey, this paper provides insightful information on “Information Management as an enterprise-wide discipline with undisputed business value in taking into account all types of data and giving greater access to users…”

Click here to read more. The download of this paper is free.

E.	Ten Things You Need to Know About Compliance

Written by J. Gable of Gable consulting, this paper briefly reviews different legislations that address compliance and summarizes what corporate officers have learned along this path to compliance. The Ten Things are directed primarily at CIOs, who have become the frontline defense to CFOs and CEOs.

Click here to read more. The download of this paper is free.

F.	The Rationale and Requirements for Collaboration - an AIIM White Paper

Individuals have been working together—collaborating—since humans first began communicating with each other. Over time, the ways in which individuals have collaborated have grown in scope and complexity, from oral traditions to newer, electronic messaging. Yet historically collaboration has either required personal presence or tolerated significant lags between sending and receipt in the exchange of information. Even as technology shrinks the world and speeds up communications, collaboration technologies have only really been embraced by the modern office in the past few years.

In this white paper, we will explore some of the reasons collaborative tools have begun to gain traction with organizations. We will examine the ways in which businesses and agencies are using collaboration tools, both internally and to cross organizational boundaries. Finally, we will identify the infrastructure required to support these tools, with particular emphasis on ensuring current and long-term access to the information generated through collaboration.

You must be an AIIM member to download this paper. Click here for more information.