RECORDS STUDIO PROVIDES THE ULTIMATE IN RECORDS MANAGEMENT CONTROL

Records Management

Records are the content that define the corporation and its memory. Whether it is a physical object, an electronic document or image, or an e-mail with or without attachments, Records Studio provides the easiest and fastest method of declaring and tracking your vital records.

A record is information/content created and or/received as evidence of a business decision, transaction, and/or for legal/regulatory obligation. Records content takes on many media forms, including but not limited to, hard copy paper, electronic documents, electronic images, electronic mail, instant messages, voice mail, web pages, CD, DVD, etc.

Records Studio:

• Provides the basis from which to monitor your records through their lifecycle
• Provides a stable and secure “records lifecycle platform” for you to retain and monitor all organizational records content, regardless of media, wherever it may reside, from origination through to final disposition
• Provides client-created Retention Schedules, with Citations, to ensure adequate and comprehensive compliance with corporate and government requirements
• Provides easy access to all records when and where they are needed
• Comprehensive user-defined search parameters through all records to find the exact record you are looking for
• Provides effective governance and control over all records content regardless of format and repository location
• Allows users to seamlessly search, access and retrieve information across all records repositories in an accurate and timely fashion
• Effectively manages all records forms and media types in accordance with organizational policy
• Multiple UDF’s enable flexible entry of records metadata attributes
• Facilitates systematic records classification metrics in accordance with established Business Processes
• Multi-image format rendering and display functionality enables viewing of all digital (e.g. JPEGS,GIIF, TIIF, PDF etc) records media content.
• Preserves the integrity of records content in accordance with established organizational retention schedules
• Flexible ERMS allows users to create the desired folder hierarchy in accordance with specific records series requirements
• Secure database protects information assets and ensures compliance with legal, regulatory and legislative ordinances to ensure compliance
• Total flexibility enables centralized and decentralized records management
• Organize, retain, and produce organizational content in a timely and efficient fashion to facilitate litigation discovery proceedings, as well as internal/external records audit requests
• Increased user satisfaction through intuitive functionality and design
• Advanced administrative control subsystem facilitates strategic setup and deployment of the ERMS based on user requirements and/or organizational need
• Secure records audit trail functionality enables real time monitoring of all records activity, including but not limited to user access, retrieval and modification
• Modular design facilitates seamless interface with other ECM components
• Powerful indexing tool enables the generation of multiple indices and report styles

See all the Features & Benefits of Records Studio.