The Cost of Ownership and ROI
Intuitive Platform
Records Studio looks and functions just like popular desktop and web application. It also connects directly to e-mail using
popular e-mail applications. Using this familiar format, the learning curve for new users is greatly reduced, making
training much easier. The net result is significant time and cost savings typically associated with training when
introducing a new system.
| Reduction in Training = |
minimized personnel time and associated resource allocation |
| Saved time = reduced overhead = more profit |
Reduction in Exposure
Records Studio makes corporate records control and organizational compliance easy by managing all records from a
single repository. This includes, but is not limited to e-mail management, records retention control, corporate/regulatory records
policy enforcement and responding to legal discovery in an accurate and timely fashion.
Records Studio’s fully-integrated records retention control functionality allows you to confidently establish comprehensive
organizational records compliance via the systematic enforcement of corporate/enterprise records policies.
Effective control of your organizational records compliance initiatives allows you to effectively mitigate risk by preserving and
retaining the records you need, for the purposes that you need them.
| Records Compliance = |
Greater efficiency in responding to compliance queries = Reduced exposure and legal liability |
Economies of Scale
Web Hosted Records Management:
- Minimizes hardware equipment purchases (servers).
- Reduces deployment time and associated expenditures.
- Saves money over incumbent systems by leveraging Records Studio’s Web Hosted records management model.
- Utilizes your existing hardware, while leveraging the advanced technology of Records Studio’s next generation ERMS.
| Web Hosted Records Management = |
Strategic deployment scheme minimizes time and costs typically associated with
hardware and/or software implementation = no new hardware costs and fast
implementation of the most advanced technology available anywhere
|
Uniform Records Management Platform
One comprehensive system, used enterprise-wide—including worldwide, minimizes the silo effect and supports
unified records management metrics.
Records Studio ensures that all of your records content is managed uniformly and in accordance with your corporate/enterprise rule sets, regardless of location and/or format.
| Uniform ERMS Platform = |
Significant cost savings through the efficient administration, management and control of corporate/enterprise records content |
Secure Records Repository
Rock-solid security protects against unauthorized records repository access and provides
active real-time repository monitoring with instantaneous alerts, which minimize internal and external security risks.
Records Studio protects your valuable records content by alerting you to unauthorized attempts at access. Additionally, it provides
comprehensive records repository protection against unexpected internal and/or external records tampering, banned URL’s, etc.
Records Studio features an Active Monitoring Alerts System that serves as your records management sentinel,
which helps your organization to effectively and proactively mitigate risk.
| Secure Records Repository = |
Reduced Exposure and Legal Liability |
Records Collaboration
Enables individuals to work with records content (documents, file data, images etc.) simultaneously; which, in turn, minimizes
alternative forms of time consuming collaboration with phone calls, memos, personal file delivery, e-mail, etc.
Records Studio’s Smart Workspaces technology is an intuitive function that facilitates total end-user
records collaboration with real-time records updating, as well as dynamic linking to relevant records components.
| Records Collaboration = |
Increases productivity, saves money and resources with efficient time management |
Flexible Reporting
Analyze current or historic records activities of your Records Studio ERMS single content repository and/or other bridged
repositories, including but not limited to corporate/enterprise projects, records cleanup, physical records access, etc.
Client-defined flexible report generation allows you to respond quickly and efficiently to internal and/or external audit
requests, significantly minimizing the time typically associated with generating customized reports. Excessive activity, as
indicated in the reports, may indicate the need for document imaging to reduce physical records storage and retrieval costs.
The intuitive WYSIWYG reports module allows you to generate sophisticated reports without the need for complex programming skills.
| Flexible Reporting = |
Intuitive module allows for immediate access to content and reduces time and resources typically associated with generating complex physical records reports. |
Strategic Customer Site Deployment
Records Studio is designed to perform seamlessly, without degradation in performance in any environment. Using Records
Studio’s state-of-the-art technology provides:
- Fast and easy deployment of the Records Studio ERMS enables enterprise-wide implementation that is quickly embraced by employees and with minimal business interruptions.
- Flexible configuration that allows our team to setup and deploy the desired records management metrics specific to your enterprise.
- Full-featured PC or Web-based records management client that minimizes deployment and end-user instruction and training time.
- Cost effective virtual Automatic Updating that enables records management application enhancements and version updates to be pushed systematically to the client environment as technological software improvements are developed.
| Efficient Deployment = |
Significant resource and related costs savings |
| Optimized/Stable Performance = |
Reliability and controlled operating costs as well as eliminating unexpected expenditures |